But for a straight text-based email, you can turn to plain text. Use plain text instead of HTMLĪs the default format in Outlook, HTML is needed if you’re sending messages with different fonts, bullet lists, embedded images, or hyperlinks. How can you deal with this annoyance? Here are a few suggestions. Notice that there are now spaces between the single lines and double spaces between the paragraphs ( Figure B). Notice that the email formatting looks fine in Gmail. When finished, send the email to yourself or someone else at a Gmail address ( Figure A). The lines should be separated by a single paragraph break, while the paragraphs should be separated by two paragraph breaks. To first check out the formatting issue, compose an email that contains several lines and several paragraphs one after the other. For these steps, I’m using Outlook from the Microsoft 365 suite, but they should apply just as well in any of the past several versions of Outlook. If this dilemma bothers you, there are several workarounds depending on how much time you want to spend tackling the issue.
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Microsoft Office: Get a lifetime license and second laptop screen for one price SEE: 50 time-saving tips to speed your work in Microsoft Office (free PDF) (TechRepublic) More about Software The issue occurs exclusively in Outlook’s HTML mode because of the way the program treats line and paragraph breaks for web-based email clients. This happens when you receive a reply to one of your emails from someone who uses a web-based program such as Gmail. Those of you who use Microsoft Outlook may have noticed that the program often adds unintentional line spacing in messages, specifically between lines that should have no spacing and between paragraphs that should have only single spacing. Outlook adds unwanted line spacing to messages due to formatting issues when you receive a reply from a web-based email program. How to fix unintended line spacing in your Microsoft Outlook emails
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